TRANSCRIPT: COVID-19 Directors' Chat - July 2, 2020


Directors' Chat
Thursday, July 2, 2020


  Ellen Popit/IHLS:Hi, Everyone!  Happy long weekend!

  Carrie Russell - Maroa Public:Hello!

  Denise Karns Norris City Library 2:Hi!

  Teresa Pennington (Paris):Not long for me. I work tomorrow and Monday

  Kay Burrous  Soth Macn:Hi

  Julie Jarman (Staunton):Hi Everyone.. July already!!

  Shari / Hope Welty: Have A Safe & Happy 4th

  Ellen Popit/IHLS:How have things gone as you've started to open up in one way or another?

  Julie Jarman (Staunton):Staunton will open to the public on Monday July 6.. we re a bit nervous but ready to start the next phase. Curbside was a great start to that goal.

  Carrie Russell - Maroa Public:Very slow for us, but fairly steady.

  Angie --- Trenton Public Library:Things have been great!  Patrons are so very greatful that we have went back to our regular hours.  And VERY excited about being able to place holds starting next week!

  Lisa Winters (Allerton Public Library):This is our first week of opening up for limited hours.  Very few patrons coming in.  Almost all are abiding by our restrictions.  A large number of patrons are still wanting curbside pickup.

  Julie Jarman (Staunton):Glad to hear that Angie

  Ellen Popit/IHLS:@Angie, I believe the holds were turned on yesterday, so you're good to go!

  Shari / Hope Welty: We have only have 1 complaint since we opened up. They even called  some of our boardmembers.

  Ellen Popit/IHLS:@Shari, what was the issue?

  Denise Karns Norris City Library 2:We were alow at first but it is beginning to get a little busier.


  Angie --- Trenton Public Library:We've been pulling the request list since Tuesday...but the request list will not be open until next week.

  Julie Jarman (Staunton):Oh geesh,, I guess we will all have a complainer or two..

  Carrie Russell - Maroa Public:Has any library gone back to in-person programming at all?

  Shari / Hope Welty: Our patrons are excited they can request books again !!

  Jo - Greenville Public Library:Curbside has been steady since June 4.  Opening up for grab-n-go and computers by appointment on July 7. 

  Angie --- Trenton Public Library:Right now it is just catching up on the holds that were already placed when everything was shut down.  This is per the header for the public on the catalogue website

  Lisa Winters (Allerton Public Library):@Carrie - no in person programming for us for a long while.

  Julie Jarman (Staunton):We had a very grouch email way back in March-- but that so far has been it. atleast that I know of.

  Denise Karns Norris City Library 2:No programs in the library for us at this time.

  Bill from Mt. Vernon:Started opening to the public on the 1st. Good turnout the first day, slower today. No one has complained about our mask policy, yet.

  Angie --- Trenton Public Library:I don't forsee in house programs for the remainder of 2020, for us.

  Julie Jarman (Staunton):Lisa- you can state that most libraries are not doing in person programming for quite awhile. Staunton is doing its first ever back pack SRP-- we are getting excited about that starting Monday

  Shari / Hope Welty:  No in person program inside for us. Last week we did do a bike parade. 11 kids came with their bikes decorated .

  Bill from Mt. Vernon:No programs for us until Sept. at the earliest

  Carrie Russell - Maroa Public:Thanks, all.  I just wanted to make sure I'm on the right track in not wanting to start in-person programs for a long time. 

  Brenda:Open with limited hours - not busy- patrons so happy to be able to request again.

  Julia, IHLS:A bike parade sounds like a lot of fun :)

  Carrie Russell - Maroa Public:We are doing a "drive-through" SRP at one of our building's side windows, and it's going very well so far!

  Deb Paxton Carnegie:We are taking appointments and still doing pick up until July 9th when we open our doors a gain.

  Julie Jarman (Staunton):Sorry- that was meant for Shari earlier,, so many great people on here today!

  Scott Drone-Silvers (Lake Land College):I thik that we may be the last library to open up, aside from schools. We won't unlock the doors until August 10th. So we have a month to figure out how to have a reasonably open building with closed stacks.

  Sandy West - RLCA:Rend Lake College will have library staff on campus M- Th 8 to 4, so we are going to start curbside library services along with returning to delivery acceptance and ILL.  No foot traffic allowed yet, but things change daily.

  Julie Jarman (Staunton):Loved the idea of the bike parade

  Ellen Popit/IHLS:What I've read on the K-12 library side are recommendations that the librry collection and programs are brought to the kids in their classrooms.

  Shari / Hope Welty:At the end of the parade they could come up to  a table an get a ice cream sandwich , one at a time and leave

  Denise Karns Norris City Library 2:That is a wonderful idea with bike parade and a treat.

  Ellen Popit/IHLS:Are any of you picking up any projects you've had on the back burner?

  Michelle Sawicki Barclay Public Library:I have a question about notifications, if you don't mind my jumping in here. My patrons say they are not getting notifications. Do I need to contact IHLS to have them turned back on or will they be getting turned back on soon?

  Ellen Popit/IHLS:@Michelle, I'd contact Dena Porter or Kim Sparks about that question.  Either of them would be more than happy to help you.

  Bill from Mt. Vernon:I am working on the history of repairs (back to 2000) so we know what was repaired when.

  Don Pippin, Philo:While catching up on emails after being gone for vacation, I saw a brief discussion about a new law that might/does say libraries will be closed for Election Day this year since all local government with exceptions are to take it as a holiday.  Is that accurate?

  Michelle Sawicki Barclay Public Library:Ok, thank you!

  Lisa Winters (Allerton Public Library):@Ellen - I haven't picked up on anything from "the back burner."  We are just too busy.  I've got 2 staff members taking phone calls for curbside pickup and 1 runner.  Of course it is the end of the fiscal year so we will all be working on reports and I'll be preparing for the auditor's visit.

  Ellen Popit/IHLS:It's amazing how busy we've all been!

  Cassandra Thompson, IHLS:@Michelle, we have only been turning them on as requested. Dena's email is

  Ellen Popit/IHLS:@Don, we're waiting for further interpreation of that leglislation, so stay tuned.

  Don Pippin, Philo:ok

  Kathleen Bennett - Catlin Public:I appreciate how thougthful you all are at the system.  I do not feel pressured to do anything.  You let us decide what works best for our locations.  Thank you!

  Michelle Sawicki Barclay Public Library:Thank you, Cassandra!

  Ellen Popit/IHLS:@Kathleen---Thank you, that's music to our ears!

  Shari / Hope Welty:This is for Kay from South Macon. How did you get the Kona Ice Truck to come to your library.

  Sandy West - RLCA:@cassandra thompson - Do you think RLC should turn notifications on now,  or wait until we allow foot traffic.  My plan is any material requested and held for patron(s) be personally called when item is ready for pick-up and then curbisde arrangmnents be made.

  Angie --- Trenton Public Library:@Ellen Popit/IHLS  I finished a complete weeding of our juvenile non fiction and a shifting of the location of this area during our time of reduced open hours (I still worked a full day at the library).  It feels so good to have this one done!

  Kay Burrous  Soth Macn:{ don't know bu I can find out!!!

  Shari / Hope Welty:ok thanks.

  Teresa Pennington (Paris):We turned on notifications because it was the simplest way to reach out to everyone who has been holding on to items while we were closed. Even with Facebook, website, and local newspaper, many did not know we were open for curbside and returns.

  Ellen Popit/IHLS:@Angie, that's a huge task out of the way.  I bet you found some not-so-golden oldies in the process.

  Lisa Winters (Allerton Public Library):I plan to keep my hours reduced for awhile.  We've had a small increase in cases.  I've been trying to support our local restaurants by doing take-out or curbside pickup. Believe me when I say I'm sick of my cooking.   I am disturbed by how many people I see out and about without masks.  Is anyone else worried about having to shut down again?  Or is it just me?

  Teresa Pennington (Paris):@Lisa  Me too

  Cassandra Thompson, IHLS:@Sandy, it might be better to wait, so that you have more control over how people are notified and given instructions.

  Shari / Hope Welty:I am wondering if we might have to shut down again the fall

  Cassandra Thompson, IHLS:@Shari, if that happens, we will know what to do and what to expect at least.

  Ellen Popit/IHLS:And maybe it wouldn't be a full shutdown, but a step back to something like curbside alone.

  Bill from Mt. Vernon:Not many wearing masks in Mt. Vernon, but I noticed that it is far better in Decatur

  Shari / Hope Welty:If we had to shut down again, being able to do curbside would be nice for our patrons.

  Julie Jarman (Staunton):I am concerned about going back to phase 3. I tell everyone here if we want to stay in Phase 4, we need to wear a mask and germ x all the time. we ll see?

  Lisa Winters (Allerton Public Library):@Shari-I agree.  My patrons are very happy with curbside.

  Ellen Popit/IHLS:@Julie---good advice.

  Kim Keller (Bryan-Bennett Library) 3:If you don't mind a non-Covid question: The Genealogy Society in my county would like to convert Microfilm and microfische to digital. Does anyone know an affordable way to go about this?

  Bill from Mt. Vernon:How do you read the Governor's latest executive order. I read it as allowing Board Members to Zoom in, but do their votes count?

  Julie Jarman (Staunton):Curbside is always an option I guess.  at least we will know what to expect if we do go back to phase 3

  Ellen Popit/IHLS:@Bill, I believe their votes count.

  Julie Jarman (Staunton):Kim. try OCI Oklahoma board of corrections was doing a free service a few years ago- not sure if they are still doing it. It gave their residents some life skills once they were out of confinement.

  Kim Keller (Bryan-Bennett Library) 3:@Julie Jarman, thanks

  Ellen Popit/IHLS:@Bill,  do you remember the date of that last executive order?

  Julie Jarman (Staunton):Shari- I had to step away for a few min.  I just read about your bike parade and ice cream at the end. Love your enthusiam!

  Julie Jarman (Staunton):Kim- let me know if you have trouble finding them. I can ask our Gen room-

  Bill from Mt. Vernon:Last Friday.  There was a summary in the Municipal Minute from last Friday. One a of my staff and I disagree what it means.

  Kim Keller (Bryan-Bennett Library) 3:Thank you Julie

  Julie Jarman (Staunton):Bill I have not even had a minute to look at Muni Minute yet,, it is on my to do list,, what was it?

  Julia, IHLS:Is this it? Municipal Minute: Local Governments Evaluate Physical Meeting Attendance During New Disaster Declaration:

  Bill from Mt. Vernon:On Friday, Governor Pritzker signed a new disaster declaration and Executive Order No. 2020-44 that local governments should be aware of since they specifically mention physical attendance at public meetings.

  Ellen Popit/IHLS:Bill, I don't see anything in there that would negate a vote from a trustee who was participating remotely.

  Bill from Mt. Vernon:Neither did I but I wanted to see if you agreed.

  Julie Jarman (Staunton):I thought board members had the choice to meet in person or in Zoom and it would still apply as "normal" procedure now.

  Bill from Mt. Vernon:Is IPLAR being delayed

  Ellen Popit/IHLS:@Bill, not for districts with a September 1st deadling.

  Julie Jarman (Staunton):Bill - No, Iplar is not being delayed. Mine was due July 1.

  Ellen Popit/IHLS:There were delays for some that were due in the middle of the shut-down, but now they're back on track.

  Julie Jarman (Staunton):I was not very happy having to do it from my home office but I did get Iplar completed,, plus it gave me something constructive to do. LOL

  Bill from Mt. Vernon:I was afraid of that. Getting two board members to review the minutes at the next board meeting may be difficult for me, too many with chronic conditions.

  Ellen Popit/IHLS:@Bill, is it something you can send electronically with "draft" stamped all over it!

  Bill from Mt. Vernon:I'm not sure. For district libraries the minutes must be reviewed to make usre they are all signed properly. With Zoom meeting I have a couple months of unsigned minutes.

  Bill from Mt. Vernon:sure not usre

  Ellen Popit/IHLS:Are any of you going to close for tomorrow and Saturday?

  Shari / Hope Welty: We are open tomorrow and closed Sat.

  Don Pippin, Philo:Open tomorrow, closed Saturday.

  janet Carlinville:Just closed Saturday

  Julie Jarman (Staunton):We are closed on Sat.

  Kathleen Bennett - Catlin Public:We are the same - open Friday, closed Saturday

  Lisa Winters (Allerton Public Library):@Bill - I don't know if it would help or not.  But when I need a signature I've been making porch visits to my trustees. We both mask up and we stay on the porch. 

  Ellen Popit/IHLS:@Lisa---good plan!

  Scott Drone-Silvers (Lake Land College):I hope everyone has a great weekend. I have to get ready for another meeting.

  Bill from Mt. Vernon:Open Friday, closed Saturday, but all the fulltimers are off Friday except me. With out just having reopened I want to be here in case

  Twilla Coon-Mount Carmel PUblic Library:We are closed Friday and Saturday

  Ellen Popit/IHLS:@Scott, remind them that this is the beginning of a holiday weekend!

  Susan Colbert - Sparta Public Library:We're closed Friday and Saturday

  Julie Jarman (Staunton):How far we have all come.. masks, germ x, plexiglass, It amazes me now how we all have adapted to this new type of thing -- never would have believed it if you told me ahead of time how this would come be.

  Ellen Popit/IHLS:@Julie  All of our libraries deserve a huge pat on the back for all that you've worked through since March!  Yay, you!

  Julie Jarman (Staunton):Bill I plan to be here next week longer than usual with our reopening starting Monday at 11.. fun times!

  Shari / Hope Welty: I agree who would of thought we would have to put books in qurantine

  Lisa Winters (Allerton Public Library):We've always had germ-x out but I think plexiglass is here to stay forever.

  Jo - Greenville Public Library:@Julie - exactly!  How many of us would have believed that we could do all of this if we'd been asked 6 months ago!

  Kay Burrous  Soth Macn:Happy 4th everyone and stay safe!

  Julie Jarman (Staunton):IHLS too,, I have felt like you all have been with us every step of the way.. encouraging us all and asking us how we are feeling about things,, It was very appreciated.

  Ellen Popit/IHLS:@Julie.  Thank you!

  Jo - Greenville Public Library:@Ellen - IHLS and everyone at our hubs deserve huge accolades for all they have done as well!

  Julie Jarman (Staunton):Jo- the transformation has been quite amazing.


  Ellen Popit/IHLS:That's what we're here for and we've been delighted with any help and support that we've been able to provide.

  Julie Jarman (Staunton):We have made it to July.. so far so good.

  Ellen Popit/IHLS:Anyone have anything unique planned for the weekend?

  Julie Jarman (Staunton):books in quarantine, I know right? it feels like a sci fi novel right now.

  Julie Jarman (Staunton):sociall distancing a small fireworks thing at my baby bros home.. should be fun.

  Ellen Popit/IHLS:I'm going to miss fireworks!

  Julie Jarman (Staunton):I guess that is not unique but it will be a bit different this year.

  Denise Karns Norris City Library 2:Thank you, IHLS staff and delivery!  Happy 4th to everyone!  Stay safe and healthy!

  Shari / Hope Welty: I think Blue Mound is still going to have fire works

  Ellen Popit/IHLS:I think several communities are doing that.  Just fireworks---no real community gathering like concerts, fairs, etc.

  Jo - Greenville Public Library:Greenville will have fireworks from the Jr. High School parking lot.  Lots of parking at the other schools, area churches, etc.

  Susan IHLS:Thank you all! We appreciate everyone!

  Twilla Coon-Mount Carmel PUblic Library:Our town is they are having a concert and fireworks places to eat up town

  Jo - Greenville Public Library:Parking not just for cars, but for people to sit and watch while social distancing

  Twilla Coon-Mount Carmel PUblic Library:I hope everyone will stay safe have a wonderful weekend

  Julie Jarman (Staunton):Stay Safe everyone, Happy 4th! thanks for the great info today

  Ellen Popit/IHLS:I think we're right at 2:00 p.m.  Have a great weekend and we'll see you on the 9th!

  Brenda:Thank you!