TRANSCRIPT: COVID-19 Directors' Chat - June 1, 2020


Directors' Chat
Monday, June 1, 2020


  Ellen Popit, IHLS:My computer says 1:00 p.m.  Happy Monday, everyone!

  TWILLA COON-Mount Carmel Public:Hi

  Ellen Popit, IHLS:Any follow up thoughts or questions from last Thursday's Members Matter meeting?

  Mahomet PL John:I missed it but sent staff.  They said it was a good meeting with good information.

  Sandy West - Rend Lake College:Good afternoon.  Wish I could remembe those questions I put in the chat, but hey I am sure you will all gather the information on share soon. 

  Julia, IHLS:The May 28 Members Matter meeting was recorded:

  Brenda (Blue Ridge Twp. Public Library):is there somewhere that it can be viewed? I missed it!

  Brenda (Blue Ridge Twp. Public Library):THank you!

  Mahomet PL John:Hoping someone here can tell us the details of the Cards  4 Kids legislation that recently passed and that they expect the governor to sign.

  Ellen Popit, IHLS:John, Marian Albers and I were at the PPC meeting this morning.  Lots of discussion, not too many real details until it goes to the Rules committee and then it will get much more specific.

  jOAN - gERMANTOWN:We opened our drop box this week.  Any word yet on the study being done to determine how long the virus lasts on various materials?

  Ellen Popit, IHLS:@Joan, no more details expect they think they might have results earlier than August.

  jOAN - gERMANTOWN:Wow, well we're quarantining items 72 hours.

  Ellen Popit, IHLS:How many people just started curbside or limited service today? How is it going for you?

  Michelle Sawicki Barclay Public Library:72 hours here as well.

  Michelle Sawicki Barclay Public Library:Just started today. Seems to be going well.

  Deb Paxton Carnegie Library:I quarantine for 72 hours. There is a lot of info on the CDC website, and IDPH as well..studies done, etc..

  Lisa Winters (Allerton Public Library District):just started curbside today-this morning went well.

  Lora - Ogden Rose:So should we still be taking Non-Resident fees, or wait? And as rioting was breaking out in our nearest big town yesterday, I saw that the governor re-extended executive orders until June 27. Has anyone heard that, and if any of the extensions apply to us?

  Sandy West - Rend Lake College:We received a bill for a book today, for an item I am sure is still with the instructor.  Rend Lake College is still closed and will effectively remain closed through June, in not beyond.  We are still considered PHASE II and only can access campus under instructors from a VIP or above.  Should I email the billing library and esplan that this item may well return once we can open?

  Anna IHLS:i think our attendence today may be lower because people are doing curbside.

  Deb Paxton Carnegie Library:We've been doing a NO contact pick up service for 1 week. Going well.

  Teresa (Paris):My board meets this evening - I expect curbside next week. And our county now has its first case.

  Ellen Popit, IHLS:@Lora.  The bill hasn't been signed yet and it will be sometime before it would go into effect, so I'd proceed as normal with non-resident fees.

  Ellen Popit, IHLS:@Sandy, that's exactly what I'd do.

  Anna IHLS:@Sandy I would contact Share

  Lora - Ogden Rose:@Ellen Thank you.

  Jo - Greenville Public Library:Our board met this morning to approve curbside beginning Thursday, June 4.

  Jo - Greenville Public Library:And by "met" I meant had a conference call with OMA guidelines.

  Ellen Popit, IHLS:@Lora, I haven't seen anything about extending executvie orders.  If you can find something, would you share a link?

  jOAN - gERMANTOWN:We began curbside and people are so happy.  I'm enjoying seeing them too (behind our masks)!

  Janet McAllister - Rochester:We opened our doors today and have been busy.  It has gone quite smoothly and everyone is following the new rules.

  Bobbi Perryman - Vespasian Warner PLD:We also opened on a limited basis today. So far, so good. It's also our first day of summer reading club.

  Ellen Popit, IHLS:@Janet McAllister   Anything unique about your reopening and your procedures that you can share with the group?

  Anna IHLS:Itis nice to hear things are running smoothly for people.

  Bill from Mt. Vernon:Started curbside today. Some repsonse but the newsletter about it got out late because of a troublesome printer.

  Janet McAllister - Rochester:I think giving them two weeks notice and plastering the rules everywhere helped so that they knew what to expect and we had a video.

  Janet McAllister - Rochester:Staff were trained on new procedures before we opened

  Bill from Mt. Vernon:We trained ours last week

  Tracey Johnson, Shawnee Comm College:I'm interested in how many have installed barrier shields. around circulation desks, and how that is going.

  Anna IHLS:Janet and Bobbi you are having people wear masks right? Any problems with patrons or staff?

  Lisa Winters (Allerton Public Library District):still waiting on our barriers to come in.

  Bobbi Perryman - Vespasian Warner PLD:Yes, we have both wear masks. No issues so fart.

  Bobbi Perryman - Vespasian Warner PLD:far

  Janet McAllister - Rochester:We did three small sections - we did not want to feel caged in

  Bobbi Perryman - Vespasian Warner PLD:We have plexiglass in front of our two circ computers. Our maitenance supervisor built them. They just sit on the counter.

  Ellen Popit, IHLS:@Tracey, I know that Carbondale Public has installed barrier shields.

  Janet McAllister - Rochester:Staff and patons wear masks and we have had two patrons sew masks to donate to patrons who come in without makss

  Anna IHLS:Janet are your 3 sections book areas?

  Kelsey Schaep--Nashville Public Library:We have installed barrier shields around our entire circulation desk, but aren't open to the public yet to get a response. They look great though!

  Janet McAllister - Rochester:Yes where are circulation staff sit to help patrons

  Janet McAllister - Rochester:our

  Jo - Greenville Public Library:Our board president built us two plexiglass shields to put on either side of the circulation desk computer.  One side is where patrons typically sign in for the computers and the other side is where patrons put their books to check out.  Although we aren't open yet, we are getting prepared.

  Kelly at Breese PL:We have installed plexiglass shields at our circulation desk

  Ellen Popit, IHLS:@Janet McAllister, is your reopening video online?

  Janet McAllister - Rochester:Yes

  Tracey Johnson, Shawnee Comm College:This is good information. Is there a way we can share pictures? I'm trying to visualize how to hand materials back and forth. Cut-outs in the shields?

  Monica Cameron Shelbyville Public Library:I added columns for barrier/plexiglass and checking staff symptoms to the spreadsheet I created for any library that wants to view what others are doing. Please update your info if you have editing permission. If you don't but want to, just email me.

  Bobbi Perryman - Vespasian Warner PLD:I'm happy to share pictures on the IHLS Directors' Listserv

  Anna IHLS:Is anyone doing temperature checks for their staff

  Janet McAllister - Rochester:Our circulation desk is like bank tellers so we were able to put our plexiglass across the top and had a space for the books if that makes sense

  Deb Paxton Carnegie Library:We do a health screening including temps daily

  Mahomet PL John:Wer are quaranting for 10 days until we get the Battelle results.  It is way overkill I know but we have decided better safe than sorry.  We had originally decided not to handle returns at all until the Battelle study was complete but that seem untenable given the uncertain time frame for it.

  Janet McAllister - Rochester:We are doing temp check - no contact thermometer

  Ellen Popit, IHLS:The listserv is a great spot for sharing pictures.  Tracey, I'm also sure people would be happy to send them directly to you.

  Monica Cameron Shelbyville Public Library:If anyone needs the link to the spreadsheet:

  Bobbi Perryman - Vespasian Warner PLD:We are doing daily health screenings using the form from IDPH

  Mahomet PL John:Just FYI we are opening limited hours next Monday if board approves.  3 person teams, greeter at door to demand masks, no mask-no entrance policy but will provide accomodations for those who cannot or choose not to wear masks.

  TWILLA COON-Mount Carmel Public:Questions we cant handle books but what about people needing copies and faxes we are handling those items when we do.

  Mahomet PL John:I have to cut out here for another meeting, but if anyone want a copy of our plan feel free to email me at

  Ellen Popit, IHLS:Have you all been able to get enough PPE for your libraries?

  Tracey Johnson, Shawnee Comm College:The listserv is a great resource.

  Deb Paxton Carnegie Library:We have enough PPE

  Bobbi Perryman - Vespasian Warner PLD:Twilla - We are handling paper for patrons who need those services. We have gloves for staff to wear.

  Bobbi Perryman - Vespasian Warner PLD:We're doing well on PPE.

  Tracey Johnson, Shawnee Comm College:Monica, thanks for the link to spreadsheet.

  Deb Paxton Carnegie Library:Anyone having issues with Polaris today? Not working here.

  Jo - Greenville Public Library:@Ellen, we have one box of masks for patrons (I have sewn cloth masks for staff), three boxes of gloves, plenty of hand sanitizer, and a few containers of wipes.  We are fine for now, but expect that to go quickly.

  Brenda (Blue Ridge Twp. Public Library):Polaris is not working for me currently

  Deb Paxton Carnegie Library:@Brenda..thank you

  Bobbi Perryman - Vespasian Warner PLD:Polaris is working for me, just fine.

  Ellen Popit, IHLS:I read recently that wipes won't be readily available until sometime later in the summer, so guard them closely!

  Jo - Greenville Public Library:Yes, I've read that too.

  Lisa Winters (Allerton Public Library District):I was on Polaris earlier this morning but then I lost connection. I finally got back in.

  Ellen Popit, IHLS:Those of you having Polaris issues might want to fill out a help desk ticket.

  Deb Paxton Carnegie Library:I filled out a Help Desk ticket!

  Ellen Popit, IHLS:Thanks, Deb! 

  Monica Cameron Shelbyville Public Library:@Tracey Johnson You're welcome!

  Julia, IHLS:IT is aware of the Polaris issue and they are working on it.

  Anna IHLS:Those of you who are doing curbside now, do you feel less anxious and less stressed or are you more worried?

  Bill from Mt. Vernon:Too soon to tell about anxiety

  Shelley (Hillsboro Library):Whoops. Forgot these were still going on. Joining late.  How long will we continue these for?

  Anna IHLS:Good point Bill

  Bobbi Perryman - Vespasian Warner PLD:I have felt better the more services we've been able to offer.  Seeing my dark, empty building evertime I looked out my kitchen window was a big stresser for me.

 Poll results on How Often? Ellen Popit, IHLS:@Shelley.  Good question.  We'd like to hear from you regarding how to continue these chats.  We're only talking frequency at this point.  Julia is going to put up a poll and please give us your opinion.

  jOAN - gERMANTOWN:Besides wipes, anyone having luck finding disinfectant spray, like Lysol?  If so, what is your source?

  Ellen Popit, IHLS:Hope you can see the results!  14 out of 40 have responded, so please vote if you  haven't yet.

  Shelley (Hillsboro Library):how do I close the previous poll? I can't read anything on my screen lol. Can't move them either lol.

  Deb Paxton Carnegie Library:I can't close it either

  Shelley (Hillsboro Library):Ahh that's better. Sorry I joined late. So I'm trying to catch up on what i missed. thanks

  Deb Paxton Carnegie stress/anxiety here. We do  no contact pick up service.

  Poll Results on Which Day?Ellen Popit, IHLS:Julia is now going to put up a quick poll on a preferred date.  We're currently doing Monday and Thursday---which would you choose if we move to once a week.

  Anna IHLS:@Deb gad to hear it.

  Ellen Popit, IHLS:Let's get more than 14 votes!

  Shelley (Hillsboro Library):We are open with limited services, most services are a combination of in-person and curbisde.   We have been doing curbside for 3 weeks since May 11, and it was super successful. 30% of 100 patrons called used the service. 30% doesn't seem that high, but it is for a small rural library.

  Shelley (Hillsboro Library):What's PPE?

  Anna IHLS:personal Protective Equipment

  Julia, IHLS:In case you miss one, the transcripts from the Directors' Chats are on the website:

  janet Carlinville:We are doing curbside for 2 weeks, then open the building foyer and main desk only.  4th week patrons can go into stacks but must wear mask and use hand sanitizer before going.

  Shelley (Hillsboro Library):Oh gotcha thanks!

  Ellen Popit, IHLS:Moving Forward:  It looks like once a week and Thursdays are the big winner.  Why don't we schedule one for this Thursday and move ahead to weekly ones beginning  Thursday, June 11th?

  Deb Paxton Carnegie Library:@Ellen...that sounds great!

  Shelley (Hillsboro Library):All staff and patrons required to wear masks. Masks can be provided upon request. My mother (bless her heart) and the masks makers group in our county will provide us some. Gloves required only for returns. (We aren't touching books being checked out). Some clorox wipes available for cleaning circ desk, book covers, doors, etc. No barrier because not physically possible in our building.

  jOAN - gERMANTOWN:So Thursday this week, and not Wed?

  Lora - Ogden Rose:@Ellen. Sounds like a plan!

  Ellen Popit, IHLS:@Joan!  Correct.

  Shelley (Hillsboro Library):@Ellen. Sounds like a great plan. I prefer Thursdays. Mondays and Tuesdays are our busiest days. Is it like that for everyone else? Or is it a hit or miss.

  TWILLA COON-Mount Carmel Public:We have

  Shelley (Hillsboro Library):What is your plan if someone chooses not to wear a mask? (Are you making them required or preferred). Just curious

  Tracey Johnson, Shawnee Comm College:Disposable masks: A retired nurse told me about using shop towels and rubber bands or hair elastics to make quick, cheap, disposable masks.. They certainly are not industrial strength, but something is better than nothing. If interested, email me for details.

  Shelley (Hillsboro Library):shop towels as in paper towels?

  Shelley (Hillsboro Library):i mean not paper, but those brown ones in the bathrooms?

  Shelley (Hillsboro Library):well I guess that still is kinda paper, ha ha ha.

  Shelley (Hillsboro Library):Oh I got a good one. What about computers? Most libraries seem to have theirs closed off. But I have 2 open because we have two levels. 1 on top 1 on bottom.

  Tracey Johnson, Shawnee Comm College:Shelly, Yes. I found an article on different brands and their effectiveness. These are hydrowoven, not regular brown paper towels. I mistyped my email; feel free to contaact me.

  Ellen Popit, IHLS:Anything else for the good of the order with three minutes left?

  Shelley (Hillsboro Library):@Tracey. OOoooh. hydrowoven. hmmm never heard of that. I'll have to look that up.

  Beth Fuchs:Kitchell Memorial Library in Morrisonville is fully open today regular schedule.  So many said they couldn’t wait for our opening, and so far no one has come in!!

  Tracey Johnson, Shawnee Comm College:Thank you to IHLS for the informative emails.

  Anna IHLS:Have a great afternoon see you Thursday

  Deb Paxton Carnegie Library:Thank you!

  Don, Philo:bye

  Jo - Greenville Public Library:Thank you.  See you Thursday!

  Ellen Popit, IHLS:Take care, everyone!

  Tracey Johnson, Shawnee Comm College: was posted by Diana y Sussman on listserv.