TRANSCRIPT: IHLS Directors' Chat - January 13, 2022

TRANSCRIPT

Directors' Chat
January 13, 2022

 

Anna Yackle - IHLS :  Good afternoon, I would like to personally invite you to sign up  for next Thursday's Members Matter. https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrarylearning.org%2Fevent%2F2022-01-20%2Fmembers-matter-equity-diversity-and-inclusion-part-one&data=04%7C01%7C%7Cd6a8ea3a5daf4d6b218508d9d6d1b423%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C0%7C637777018469375215%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=3Y1xoR08a%2BxcwTBH0sk6FHFOMvzyVr1ZYlLqDrrSdMk%3D&reserved=0. Thursday, Jan 20, 2022 | 10:00 am - 12:00 pm
Members Matter: Equity, Diversity and Inclusion - Part One Introduction to EDI through the lens of history and collective experiences. The question of "why are we talking about this?" will be explored with self reflection practices.
Bill from Mt. Vernon:  OMA is working (more or less)
Ellen Popit/IHLS:  Hi, everyone!  Happy Thursday!
Sherry Waldrep - Allerton PL:  I'm working on the Per Capita Grant even though it now is not due until Feb.  Can I indicate that the money would be used for more than one thing (ie. programming and technology)?
Diana Donahoo_CentraliaRLD:  I started my FOIA training yesterday.
Anna Yackle - IHLS :  I know it is problematic but it is definitively getting back to where it needs to be.  Seems like the site was down forever.
Jamie L. Joost, Red Bud Public Library:  First Per Capita Grant as the new Director Completed! 
Ellen Popit/IHLS:  @Sherry, I don't think that is any problem at all!  @ Jamie---good for you!
Carrie Russell - Maroa Public:  @Jamie - Congrats!!  I remember that feeling!  Almost as good as finishing my first IPLAR!  LOl
Michelle Sawicki Barclay PLD:  Congrats, Jamie! :)
Ellen Popit/IHLS:  The IPLARs are open now and you'll see a brief blurb about them in the next newsletter!
Jo Keillor - Greenville Public Library:  @Jamie - Good job!  I started on January 1 when the Per Capita was due January 15 - nothing like being thrown into the fire!
Jamie L. Joost, Red Bud Public Library:  IPLAR is next!  I am on a role!  LOL
Anna Yackle - IHLS :  I am so pleased that so many of you are jumping in and completing your reports and certification. Thank you. I hate nagging.
Michelle Sawicki Barclay PLD:  Mine are done! :)
Jenna @SMIP:  With FOIA and OMA training -- do we have to create a new username and password?  Is that something we can do on our own, or do I have to submit a request? Any help is appreciated.  Thanks!
Anna Yackle - IHLS :  Michelle you get a giant gold store.
Michelle Sawicki Barclay PLD:  hahaha
Mary S.:  Just submitted Per Capita today. Finished certification yesterday.
Jenna @SMIP:  YAY for getting reports and certifications and ALL THE BIG THINGS off our plates! (I did all of mine this week -- feelin' good!)
Jamie L. Joost, Red Bud Public Library:  Certification is completed also.  Although the survey was a little stressful.
Diana Donahoo_CentraliaRLD:  @Jenna Everyone has to set up a new account
Anna Yackle - IHLS :  Yes I meant star! I would happily treat you to a visit to a store to repay you for completing these things but with my bank account it would be depressing for all of us.
Jenna @SMIP:  Thanks, Diana!
Ellen Popit/IHLS:  @Diana, that is very helpful to know.
Anna Yackle - IHLS :  Thanks Diana, I thought that might be the case. I guess the passwords would lead to the possibility of more hacking. It makes sense that they would want new ones.
Michelle Sawicki Barclay PLD:  @Anna, I actually was looking forward to my giant gold store and am holding you to your promise! And I have it in writing. Legally, that's a contract! hahaha
Sharla ~  Doyle Public Library:  I'll be doing the FOIA and OMA training this evening.
Anna Yackle - IHLS :  Michelle, that is great, but you may have a very long wait before it materializes.
Sharla ~  Doyle Public Library:  And the Certification!
Ginger - Athens:  I finished up all my annual report stats and prescheduled them to post on social media over the next week. Throwing it into one document to pass out to patrons who want a physical copy now. I need a marketing and media person. ha....
Anna Yackle - IHLS :  I love the momentum and that some of you are on a roll with completing those reports.
Anna Yackle - IHLS :  How are you all doing? Are you feeling good about your library's future?
Sara - LitchfieldPLD:  @Anna why? what do you know? *suspiciour side eye*
Anna Yackle - IHLS :  I am just plotting to take over the world and want to know who I might recruit. Just kidding of course. I just wrry about you all and all of the continuing stresses.
Sara - LitchfieldPLD:  taking over the world is overrated.  i just want to stay in my cozy little corner and pretend all is well
Michelle Sawicki Barclay PLD:  @Anna, I feel very good about my library's future now that I know I will soon own my very own giant gold store. :)
Sara - LitchfieldPLD:  we call it "ostrichism" here  heads in sand  pretend to see nothing
Jo Keillor - Greenville Public Library:  I appreciate all of you for giving me some much needed, stress-relieving laughter this afternoon!  Thank you!
Ashley - Caseyville PLD:  My staff and I have been very laid back - I buy them treats - allow them to work from home when they need to - and we manage the best way we can.
Anna Yackle - IHLS :  @Michelle, you are not going to let me off that hook are you? @Sara,I am good if you have a cozy corner.
Ellen Popit/IHLS:  Don't forget to sign up for the Legislative Meet-Ups!  They're free and you can register at:  https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ila.org%2Fevents%2Flegislative-meet-ups&data=04%7C01%7C%7Cd6a8ea3a5daf4d6b218508d9d6d1b423%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C0%7C637777018469375215%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=yeq8Z4CpyKVInr1Y1aar8o7Tb5oSnCce0Vp5K%2B4WGJs%3D&reserved=0  It is important that we participate!
Jamie L. Joost, Red Bud Public Library:  Our county is in the high red zone with the pandemic right now, but we have been playing it safe this whole time, and I am thankful we have been, as people are getting ill right and left.  We are truly blessed to have a very supportive
Board and Community.
Ashley - Caseyville PLD:  Thank you Ellen! You beat me to it! Also - if you have a library success story you would like to share with the legislators - please send your story to myself and Ryan Johnson at O'Fallon
Michelle Sawicki Barclay PLD:  @Anna, but in all seriousness, we are just going with the flow over here. We've experienced a significant loss of funds due to annexations. That resulted in over 300 households and the residing patrons no longer being our patrons. So we have seen a decline in patronage due to both annexations and Covid. But we're just modifying budgets and services as needed and still trying to be the little library that could regardless of the challenges that keep coming our way. So far we haven't had a Covid outbreak, so there's that. Now let me go find some wood to knock on...
Diana Donahoo_CentraliaRLD:  SHARE Annual Membership Meeting, a year in review,  is this afternoon at 3pm. Register on Zoom...https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fillino...
Anna Yackle - IHLS :  I went to all three area meet-ups for our libraries and found it very interesting. Our legislators say they value us and it is heartening when someof them even show they support us.
Michelle Sawicki Barclay PLD:  @Ashley, I was wondering if any libraries are working from home. I keep hearing about how work is changing so much during the pandemic. How employees want to work from home or have more flexible hours, etc. I was wondering if any libraries are changing their work structure and if those changes will remain permanent.
Anna Yackle - IHLS :  Wow, Jamie, I am sorry to hear about your surge but glad you have played it safe. I know when I visited you were talking about how no other place in town was asking people to mask.
Sara - LitchfieldPLD:  how do you work from home at library? just wondering...
Anna Yackle - IHLS :  Jamie, I am sorry about your surge. I am glad your playing it safe have paid off. I know when I visited you were the only place in your town requiring masking.
Deb Mason Paxton Carnegie:  @Sara..me too! I have an employee who wants to work from home, but I really don't have anything for her to do at home.
Ellen Popit/IHLS:  Michelle, you also get a gold store/star for a fine attitude!
Anna Yackle - IHLS :  Michelle, 300 is a lot to loose. I admire your ability to dust yourself off and keep going.
Sara - LitchfieldPLD:  @Deb I cataloged and did bills n stuff at home when we were shut down in march but now?
Deb Mason Paxton Carnegie:  @Sara..right!
Michelle Sawicki Barclay PLD:  Off thoe top of my head, jobs that could easily be done from home would be ordering books, maybe some copy cataloging, statistics, grant searching/writing...what am I missing?
Michelle Sawicki Barclay PLD:  @Ellen & Anna, thanks! It is what it is. Moping won't change it. :)
Anna Yackle - IHLS :  Every library does things differently.
Sara - LitchfieldPLD:  @Michele so *I* could work from home, as those are my job details, but the rest of my staff needs to be in building and with patrons for us to serve our purpose
Jennifer Hess (Danville Public):  We are running curbside and a computer lab in our meeting room while staff work on projects in their departments. We shut down due to the rapid increase in our area and staff illness/exposure
Deb Mason Paxton Carnegie:  @Michelle..these are things I've done at home, however, staff?
Michelle Sawicki Barclay PLD:  @Sara, I am right there with you. I have a whopping staff of 5. Really, only 1 could work from home every now and then if we went that route because we need people here to help the customers. We already are a skeleton crew.
Sara - LitchfieldPLD:  @Michele we have 5 plus 6 me. nobody else is full time. we're making it all work
Anna Yackle - IHLS :  @Jennifer, I like your kind of hybrid model.
Jennifer Hess (Danville Public):  @Anna thanks it seems to be working well--we can still serve the public but my staff aren't strained trying to cover service desks.
Anna Yackle - IHLS :  The one thing Covid keeps proving is how flexible libraries are and how devoted we are to provide service.
Ashley - Caseyville PLD:  We are at the library the majority of the time but if one my staff members is quarantining, I allow them to work from home by creating social media posts, working on the library newsletter, processing new materials, an online training, etc.
Michelle Sawicki Barclay PLD:  @Jennifer, I think yours is the best approach to keeping a library open through this newest surge.
Jamie L. Joost, Red Bud Public Library:  Contactless curbside pickup/return numbers are picking up again.  This is a service that will remain.  There are two and a half staff members here.  I am the only full-time person.  We work in our own areas and wear masks when working at the same time. 
Ellen Popit/IHLS:  The more cautious we can all be right now, the better!  I'm holding out for a lovely and relaxing spring!
Twilla Renee Coon-Mount Carmel Public Library:  we got told we have 223 people here that has covid
Bill from Mt. Vernon:  104 here
Jamie L. Joost, Red Bud Public Library:  Ellen, I am with you! 
Julie Jarman (Staunton):  279 in our county yesterday.. this omicron is everywhere
Anna Yackle - IHLS :  There have been a few questions about Trustees having to take Anti-sexual Harassment Training. I spoke with the state library and they seem to think that it is required but when I mentioned some of your library attorneys don't think it is required they kind of wanted to take another look at it. I am still working on getting an answer.
Angie -- Trenton Public:  I am the only employee that works full time (I have 1 other person that works 7 hours a week and JUST hired a shelver that will probably work 5 hours a week).  We have no meeting room and no parking lot ---- so curbside isn't an option.  We are fully open with no programming (except for our monthly book club).  It is working for us.
Ashley - Caseyville PLD:  As a trustee for another unit of government, all of the trustees were told we were required to take it.
Debbie Greene:  I read that the Omicron variant spreads more quickly but it is much milder.  So thank goodness for that.
Anna Yackle - IHLS :  Thanks Ashley, that was my understanding as well. Since the board supervises the director I think it is important for them to get the training just for that aspect alone.
Julie Jarman (Staunton):  @Debbie, I read the same thing- so glad for that anyway.
Jennifer Hess (Danville Public):  @Michelle thank you
Teresa (Paris):  What if board members have taken training as part of their jobs?
Julie Jarman (Staunton):  Has anyone done the Sexual Harassment Training on the Illinois website for 2022 yet? we can t find the updated one- the certificates still read 2021.
Diana Donahoo_CentraliaRLD:  @Julie that is the one the state sent to me today. I downloaded the ppt and updated the date.
Ellen Popit/IHLS:  @Teresa!  I believe Amy Byers had a good suggestion on the Directors' listserv.  If a trustee has already taken it, she just asks for a copy of their certificate of completion and puts it in their file.  Am I right, Amy?
Diana Donahoo_CentraliaRLD:   https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww2.illinois.gov%2Fdhr%2FTraining%2FPages%2FSexual-Harassment-Prevention-Training-Videos-and-Audio.aspx&data=04%7C01%7C%7Cd6a8ea3a5daf4d6b218508d9d6d1b423%7Cad3877b36b3b4c2c878f78e3a8da1075%7C0%7C0%7C637777018469375215%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=Cdp61iQRgG9Y7HYxXokqed5TSEIqsxu4uXCtL2uqgpo%3D&reserved=0
Julie Jarman (Staunton):  @Diana- thank you, we were wondering how to amend that
Julie Jarman (Staunton):  @Diana- thanks for that link!
Ashley - Caseyville PLD:  Correct - I was able to provide a copy of the certificate from when my staff and I completed the training that that sufficed.
Anna Yackle - IHLS :  Yes Amy did share that.
Amy Byers - Chatham APLD:  @Ellen, yep.  It makes it easy for us to keep those records that way, but then they don't have to do the training twice
Bill from Mt. Vernon:  They still have to do training every year, right?
Anna Yackle - IHLS :  Yes Bill, just like the rest of us.
Julie Jarman (Staunton):  @Bill, Yes, every calendar year. Fun times huh!
Michelle Sawicki Barclay PLD:  E-V-E-R-Y  Y-E-A-R....
Kathleen Bennett - Catlin Public Library Dist.:  So, trustees need to take yearly sexual harrassment training just like the staff at the library.  When they initially join a board they are required to take OMA training but not FOIA, correct?  The OMA training is not yearly for board members but it is yearly for the "OMA officer", correct?
Ellen Popit/IHLS:  @Kathleen, I believe they need to take the FOIA training as well.
Angie -- Trenton Public:  Is there any accommadations made for someone who is blind?  I have 25 year board member who is totally blind.  Seems frustrating to have to figure out a way for them to take Sexual Harrassment Training when they cannot read or watch anything.
Ellen Popit/IHLS:  I may be wrong on that.
Diana Donahoo_CentraliaRLD:  I think only the FOIA officers have to take FOIA training.
Jo Keillor - Greenville Public Library:  I thought OMA training was an annual requirement?
Ashley - Caseyville PLD:  FOIA and OMA trainings are required when members initially join the board - FOIA Officers and OMA designees are required to complete the training annually
Ellen Popit/IHLS:  Angie, that's a great question for the Public Access Counselor at the Attorney General's office.  I'm sure that's been addressed in some way.  @Jo, they take the OMA training at the beginning of each term of service.
Jo Keillor - Greenville Public Library:  Thank you.
Anna Yackle - IHLS :  Sorry, Ashley is right, Everyone has to take both when they first are elected.
Esther Curry--CE Brehm Memorial PLD:  @Angie--as long as they can hear the information they should be good.
Kathleen Bennett - Catlin Public Library Dist.:  Even if "reelected"?
Anna Yackle - IHLS :  Yes, Kathleen, because the laws do change.
Anna Yackle - IHLS :  Personally I would like to require training for their role for all trustees on topics across the board.
Ashley - Caseyville PLD:  Which is why New Trustee Orientations are so very needed and I LOVE Amy Byer's onboarding process. But the FOIA, OMA, and Sexual Harassment training can be included in the orientation process and they will also complete their Statement of Economic Interest for the county. Everything can be done at the same time and kept in their files.
Julie Jarman (Staunton):  I usually do the OMA and the FOIA training every fall since I am the "officer". I guess I will have to complete this again now that the website is back.
Kami Komm - Germantown:  FOIA and OMA - who decides who the designees are?  I realize I need to take the training each year, but which board members should do it yearly?
Bill from Mt. Vernon:  Anybody taken a look at the new Statement of economic interests, it has changed greatly (and not for the better). It asks for more personal information than the previous year's
Amy Byers - Chatham APLD:  Aw, thanks Ashley!  You get good at this when we have so much board turnover in the past decade.. or I'm just been at it too long.. maybe both...
Amy Byers - Chatham APLD:  Kami, I present it to the board and have the president appointment our officers
Ellen Popit/IHLS:  @Bill, what else do they ask?
Ashley - Caseyville PLD:  ....... OR that you're also just extremely knowledgeable and organized  =)
Kami Komm - Germantown:  @Amy, Thank you!  I will bring it up at our meeting tonight.  :-)  This will be fun.....
Bill from Mt. Vernon:  any single asset worth more than $10,000
Bill from Mt. Vernon:  list the source of any income in excess of $7500
Anna Yackle - IHLS :  I secind Ashley's comment about Amy.
Angie -- Trenton Public:  @Bill from Mt. Vernon ---- that is discouraging
Sherry Waldrep - Allerton PL:  @Bill - The statement of Economic Interests has changed. I spoke with our county clerk yesterday - she is sending a detailed letter indicating what has changed
Bill from Mt. Vernon:  list the name of each unit of government that you or your spouse were and employee contractor or office holder
Anna Yackle - IHLS :   Well it is the majic hour where we adjourn. Next week is the third tThursday and we have Members Matter so we will not have the Directors Chat, but we will be back on the 27.
Amy Byers - Chatham APLD:  Well, shucks.  Thanks.  Happy Thursday all!
Angie -- Trenton Public:  Always a highlight of my week, friends!
Jo Keillor - Greenville Public Library:  Thank you all.
Kami Komm - Germantown:  Thank you everyone.  As always I learned a lot this week.
Rachel-Sherman PLD:  Have a safe week!
Ellen Popit/IHLS:  Bye everyone!
Jamie L. Joost, Red Bud Public Library:  Everyone, please stay healthy and have a wonderful weekend.  I learned some new things today, thank you!
Anna Yackle - IHLS :  Join us for Members Matter.
Julie Jarman (Staunton):  Thanks everyone!