TRANSCRIPT: IHLS Directors' Chat - June 3, 2021


IHLS Directors' Chat
Thursday, June 3, 2021


IHLS Admin:  Friendly Reminder:  This discussion is intended to be a cordial and respectful sharing of ideas regarding the programs, services and the operations of public libraries. Conversations may include the challenges of dealing with the public, staff and the board members. The goal is to have an open and supportive conversation. Be mindful that this is a public discussion, and the transcripts are posted on the IHLS website.

IHLS Admin:  Just two quotes. One from my favorite poet Pablo Neruda. “Far up in the deep blue sky, Great white clouds are floating by; All the world is dressed in green; Many happy birds are seen, Roses bright and sunshine clear Show that lovely June is here.” — F. G. Sanders   “Green was the silence, wet was the light, the month of June trembled like a butterfly.” — Pablo Neruda,

IHLS Admin:  Many of our new Directors are going to be attending Directors University Starting this Friday.  I hope you learn from and enjoy the many things this online, summer long program has to offer.

Carrie Russell - Maroa Public:  DU was awesome!  I got so much out of it.

IHLS Admin:  I also want to remind everyone to sign up for Critical Conversations on June 17

Rachel S. (Arcola):  I can't wait for DU! I'm so excited. When will we know more about who's in our small groups? And our mentor?

IHLS Admin:  @ Rachel you should be hearing more at tomorrows meeting.

IHLS Admin:  @Carrie I am so glad you got so much out of it. I attended a session when it was still called SPLMI and was impressed by the information shared.

Gary Worden PLD:  How is everyone handling the nonresident survey this year?  Are you using the census figures from 2010 or are the 2020 figures available?

Rachel S. (Arcola):  @Gary - I was told to use the 2010 data because the 2020 data hasn't been officially published yet?

Stephanie Carmi Public Library:  That was my understanding as well Rachel.

IHLS Admin:  @Gary, the state is expecting you to use the 2010 data but if you have access to anything more recent (sometimes communities do their own  special census collecting for financial and business development reasons) just i be prepared to identify your source and you can use that as well.

Gary Worden PLD:  Thanks for the clarification.

Rachel S. (Arcola):  This week my staff starting using an online timeclock for the first time. I'm so happy to be getting away from time sheets. However, two of my staff are not very happy with my decision. One has specifically said, "I never thought I'd be using a time clock at my age." I don't know how to approach the situation. I've expressed to the staff that this will help keep everyone accountable. The timeclock connects directly with our payroll so that process is going to be easier. Is this just one of those things that the staff have to get used to?

IHLS Admin:  @Rachel, your staff won't be happy with all your decisions. Take the emotion out of it and say this is a more efficient and accurate way to keep track of hours worked and pay appropriately.

Diana Donahoo_CentraliaRLD:  @ Rachel when we did that a few years back it took awhile for some of the staff to adjust. Everyone's fine with it now.

Rachel S. (Arcola):  I hope that becomes the case. There have been a lot of changes since I've come on, all for the better, but I think the staff is feeling overwhelmed, which is totally understandable.

IHLS Admin:  Rachel do you too use the same time clock method? It may be a good way to keep track of all of the actual hours you work.

Rachel S. (Arcola):  I haven't since I'm salaried, and I'm not sure how that would work with our payroll software. I'll tell ya it's definitely more than 40 hours a week...

Diana Donahoo_CentraliaRLD:  I use the online time clock  so that I have a record of the hours I work.

IHLS Admin:  I see  @Amy and  @Tina are both joining us. They have generously agreed to be mentors for Directors U.  do either of you want to say anything?

Sharla Riley~ Doyle Public Library:  I, too, am eagerly awaiting our first DU session! Also my first ZOOM session.

IHLS Admin:  How man of you share with your board the actual number of hours you work? I am surprised by some boards when they show little respect or understanding of whatbeing a director truly entails.

Diana Donahoo_CentraliaRLD:  I include my hours in the documents I put together for the Board for my annual evaluation.

IHLS Admin - Anna Yackle:  @Diana, good for you.

Amy Byers - Chatham APLD:  Hi everyone. Yes, we are super excited for DU!

Sharla Riley~ Doyle Public Library:  I am hourly, so they are on my time sheet. For those who keep their time, what are average weekly hours?

IHLS Admin - Anna Yackle:  @Sharla, I am both happy and sad that this will be your first Zoom session. I hope this will be the first of many.

Sharla Riley~ Doyle Public Library:  The board and I went over the library laptop I'll be using. Hope it doesn't fail me!

Kami Komm - Germantown:  My clerk and I write down the number of hours we work on a monthly chart and then I put the totals in the monthly report I present at board meetings.  I average 20-22 hours a week salary pay) and my clerk averages 16 hours per week (hourly pay).

Carol, Ashley Public:  I attended DU last year online; it was great!!! Learned so much and they shared handouts/files, so you can go back later and look for information. Also shared a handbook; very helpful!!!

Sharla Riley~ Doyle Public Library:  Thank you, Carol. I'm sure it will be a very educating experience!

Gary Worden PLD:  Sharla, I am paid by the hour and work 22 hours per week.

Sharla Riley~ Doyle Public Library:  Thank you, Kami, I've been averaging about 25 per week.

IHLS Admin - Anna Yackle:  Part of the DU committee are coming up with a DU 2 program  for more experienced directors.

Diana Donahoo_CentraliaRLD:  Love the idea of a DU2!

IHLS Admin - Anna Yackle:  I know it is pretty exciting.

Amy Byers - Chatham APLD:  It will be great. They are coming up with a lot of great topics for DU2. They hope to have it ready next year sometime.

Gary Worden PLD:  For those of you who check out hot spots, what vendor do you use?

Carrie Russell - Maroa Public:  I also would love DU2!!

IHLS Admin - Anna Yackle:  How many of you have launched your summer reading  programs?

Esther Curry--CE Brehm Memorial PLD:  We have started Summer Reading registration this week. Programs start next week.

Carrie Russell - Maroa Public:  Our SRP registration "party" is next Tuesday!

IHLS Admin - Anna Yackle:  It will be interesting to see how the numbers compare with previous years. I think people are more ready to venture back out into the larger world and participate again.

bill from brehm:  Still doing remote

Carrie Russell - Maroa Public:  @Anna - I think so!  We had an in-person but outdoors Easter event, and we had over 250 people show up, off all ages. 

IHLS Admin - Anna Yackle:  With summer reading are you having more kids coming to the library asking to participate in the Cards for Kids program?

Sharla Riley~ Doyle Public Library:  We will start registration next week with our start date being June 17.

Carrie Winkelmann - Petersburg PL:  @Gary I am working with ATT to do a hot spot contract through our municipality so that we can get the service at the municipal rate that schools were paying.  I'm still waiting on the final stuff, but it looks like it will be an unlimited data hotspot, for $35-40/month.

Diana Donahoo_CentraliaRLD:  @ Gary We got our hot spots from Sprint a couple of years ago and always had good customer service. Since T-Mobile bought them out, not as good customer service and the hot spots don't work as well either.

Carrie Winkelmann - Petersburg PL:  @ Anna we started SRP this week.  Something every day, trying to spread out the groups.  40 kids today in two groups for story hour!  26 yesterday in three groups for Reading Club.

Jo Keillor - Greenville Public Library:  @Gary, we went through Tech Soup for our hotspots.  Each cost $15 for the device.  We pay a yearly fee of $120 each for Mobile Beacon service.

Janet McAllister - Rochester:  Summer Reading Kick Off was today - We had a ribbon cutting for our newly designed garden - we had over 80 people in attendance!

IHLS Admin - Anna Yackle:  @Carrie those are good numbers all things considered.

Jo Keillor - Greenville Public Library:  Traffic has definitely picked up with SRP sign ups that started June 1.

IHLS Admin - Anna Yackle:  @Jo you got a really good deal. How is rhe service?

Carrie Winkelmann - Petersburg PL:  @Anna - great numbers for our tiny library.

Jo Keillor - Greenville Public Library:  @Anna, mostly very good.  We had two people say that they didn't work where they took them on vacation.

Sharla Riley~ Doyle Public Library:  Wow, Carrie, what huge groups. How many staff work for that many children?

Gary Worden PLD:  Thanks for the advice on hot spots.

IHLS Admin - Anna Yackle:  @Janet that is so exciting and it sounds like a very successful event. I loved the sound garden you had. What is "new" about this garden. I know you have a good bit of outdoor space it is wonderful you can use it.

Janet McAllister - Rochester:  We removed all the concrete and rose bushes - rubber mulch and added garden beds, mural and  painted the fence!

Jo Keillor - Greenville Public Library:  @Janet, Wow!  That sounds like quite a project!  Good job!

IHLS Admin - Anna Yackle:  @Janet, that sounds very cool. Who did the mural?

Janet McAllister - Rochester:  Senior in High School with Art Teacher

Sharla Riley~ Doyle Public Library:  Is it possible to use my Android phone for DU ZOOM meetings?

Janet McAllister - Rochester:  We had the school, boy scouts, girl scouts, local businesses and organizations all help, we raised about $5,000 in donations - Denise our YS Director did a great job!

Sharla Riley~ Doyle Public Library:  Congratulations Janet!

IHLS Admin - Anna Yackle:  I would check with Leander Spearman, I know he was  checking with people regarding their technology needs. I have an android and I have participated in Zoom meetings using it. I think I may have had to download the Zoom app.

Sharla Riley~ Doyle Public Library:  Thank you, Anna, I'll check in with Leander.

IHLS Admin - Anna Yackle:  @Janet, I like the way you always pull indifferent parts of the community to help you get these projects accomplished. Brava!

Carrie Winkelmann - Petersburg PL:  @Shara I am full time and I have two part timers who split the week, a volunteer who reads for the story hour, and I hired a summer helper for reshelving etc. 

IHLS Admin - Anna Yackle:  Th

Sharla Riley~ Doyle Public Library:  Thanks Carrie. I have no idea of what our turnout will be this season. We have had several large families move into Raymond, so I am hoping for a good turnout.

IHLS Admin - Anna Yackle:  Carrie that raises a good question. How many of you reruit volunteers or hire extra help for your Summer Reading Program (SRP) or other special projects?

bill from brehm:  We have used volunteers in the past, but our best ones have graduated High School and gone off to college.

Carrie Winkelmann - Petersburg PL:  @Sharla I was overprepared with staff today, ready to split the group to one inside and one outside group.  But Mr. Dave brought chickens so I hated to send some out to miss that... So 20 kids and 10 adults in our kids area still felt a little bit much but everyone seemed happy.  We had the daycare in for their own story hour prior to the open to the public one. 

IHLS Admin - Anna Yackle:  @Carrie what did Mr. Dave do with the chickens?

Amy Byers - Chatham APLD:  We typically use high school volunteers for our summer book camps. Secretly, it's where we suss out good page hires for the following school year. :-)

IHLS Admin - Anna Yackle:  Anyone have a burning topic for the next 5 minutes?

IHLS Admin - Anna Yackle:  @Amy that is what we used to do too. One of them came back to work as a librarian. (There was the break of a few years in between.)

IHLS Admin - Anna Yackle:  Thank you all for joining us! Have a great weekend  and let me know if you have topics you would like to discuss the next time we meet. Have a fantastic weekend.

Amy Byers - Chatham APLD:  I'll just put in another note about DU for those who are joining us tomorrow.  It looks like a lot... and it is.. but don't be overwhelmed.  You can refer back to it later or ask any of the people you meet for guidance later on.  Librarians support Librarians, always.

IHLS Admin - Anna Yackle:  @Amy we used to refer to that spirit as "library love."  I love how we support each other.

IHLS Admin - Anna Yackle:  Good bye!