TRANSCRIPT: IHLS Directors' Chat - May 27, 2021


IHLS Directors' Chat
Thursday, May 27, 2021


IHLS Admin: Friendly Reminder:  This discussion is intended to be a cordial and respectful sharing of ideas regarding the programs, services and the operations of public libraries. Conversations may include the challenges of dealing with the public, staff and the board members. The goal is to have an open and supportive conversation. Be mindful that this is a public discussion, and the transcripts are posted on the IHLS website.

Ellen Popit/IHLS:  Good afternoon!  The long weekend is almost here!

Deb Mason Paxton Carnegie:  Good afternoon!

Ellen Popit/IHLS:  Hope that everyone has a little downtime planned!

Deb Mason Paxton Carnegie:  I'm downtime here!

Mary Ray/Sidell District Library:  Yes indeed!

Ellen Popit/IHLS:  Wow, Deb!  That's a little exciting!

Deb Mason Paxton Carnegie:  A little :)

Ellen Popit/IHLS:  What do all of you have on your plates this week (figuratively speaking!)?

Sharla Riley~ Doyle Public Library:  We are painting the main room of our library this weekend!

Ellen Popit/IHLS:  @Sharla---it's supposed to be cool on Saturday, so that could work out well.

Kami Komm - Germantown:  Getting ready for Summer Reading and Book Sale next week.

Sharla Riley~ Doyle Public Library:  It is just pouring down rain right now in Raymond!

Mary Ray/Sidell District Library:  Starting summer program on Thursday afternoons.

Bobbi Perryman - Vespasian Warner PLD:  We just put out our Garden Table. We weren't able to put it out last year, so we're pretty excited to bring it back!

Rachel R (Steeleville):  Our Summer Reading starts June 5th and I'm on vacation June 1-3 (to paint my house, not a real vacation), so this week is all stressing over Summer Reading prep.

Bobbi Perryman - Vespasian Warner PLD:  Summer Reading starts on Tuesday and we're also excited about that.

Sharla Riley~ Doyle Public Library:  Our summer reading program is also on Thursdays.

Ellen Popit/IHLS:  @Rachel R---don't stress, it will all work out and the kids will have a great time!

Bobbi Perryman - Vespasian Warner PLD:  Yes, patrons will enjoy the program not matter what!

Rachel R (Steeleville):  It's my first one, so I have to stress a little! I'm also excited!

Ellen Popit/IHLS:  @Bobbi, can you describe the Garden Table?

Pam - West Frankfort Public:  Ellen - Where do I file our non -resident participation info?

Bobbi Perryman - Vespasian Warner PLD:  Patrons who have gardens can bring their extra produce to the library for other patrons to enjoy. This will be our third year having it and it's been very popular in the past.

Bill from the Brehm Library:  Deciding on who to hire for the Children's Librarian position. I've got a couple choices that look good, just need to check some more references

Bobbi Perryman - Vespasian Warner PLD:  Good luck, Bill!

Sharla Riley~ Doyle Public Library:  Initially, we were going to start ours June 3rd, but with DU starting June 4th, I'm holding off until June 10th for our Summer Reading program.

Mary Ray/Sidell District Library:  My first summer program also!

Ellen Popit/IHLS:  @Bill----that's exciting!

Ellen Popit/IHLS:  ILA just  posted their legislative alert for the week and it addresses the thread that was going on in the Director's listserv over the last few days on virtual meetings and the  Governor's Executive Orders.  Here's the  link:

Bobbi Perryman - Vespasian Warner PLD:  My new youth services manager completely re-vamped our summer program and I'm really excited to see how it works out. I think kids and families will like it. It's a much more self-directed event than it was in the past.

Diana Donahoo_CentraliaRLD:  We hired two new circulation clerks and started training this week.

Ellen Popit/IHLS:  @ Pam and everyone.  The non-resident fee survey is on our website under the Members tab.  Click on the red box!  Here's that link:

Maria Dent - Mt. Zion District:  Our long time Children’s Librarian just retired so we r posting that position next week.  My acting Children’s Lib. is stepping into the Director’s position when I leave in August, so we have a lot of change going on.

Nina, Milford:  Is there any reason to keep old Illinois Blue Books? They are really dusty!

Kami Komm - Germantown:  Is there a site where we can see the boundary of our library district?  I think ours is the same as our school district, but I wanted to double check.

Lisa Winters (Allerton Public Library):  I also have a new children's librarian so our Summer Reading Program will mainly be independent reading, take 'n' makes, and virtual programming.

Ellen Popit/IHLS:  @Nina---not unless you want to.  All the current information is online. 

Rachel-Sherman PLD:  @Maria is Ashley going to be the new director at Mt. Zion?

Pam - West Frankfort Public:  Thanks Ellen!

Ellen Popit/IHLS:  Kami, here's the link to that map:

Kami Komm - Germantown:  @Ellen - Thank you!! 

Maria Dent - Mt. Zion District:  @Rachel - she is.  We did a search and interview

Carrie Winkelmann - Petersburg PL:  Best grab bag prizes for summer reading program?

Rachel-Sherman PLD:  @ Maria She'll be great!

Lisa Winters (Allerton Public Library):  We finally received our Monicals Pizza coupons for the Summer Reading Program this morning.

Maria Dent - Mt. Zion District:  interviewed 3 strong candidates.  Ashley was the best and I think she will do very well.  She will need help from fellow Directors- like we all do:)

Rachel-Sherman PLD:  @Maria Congratulations on your upcoming retirement!

Ellen Popit/IHLS:  @Maria.  Where did you post that position

Maria Dent - Mt. Zion District:  @Rachel - thank you:)

Pam - West Frankfort Public:  Carrie - We are a literacy partner with Scholastic and order books from there very inexpensively to give away during Summer Reading.

Bill from the Brehm Library:  We use Scholastic for the Books as Treats Halloween program

Maria Dent - Mt. Zion District:  @ Ellen - for Director we posted on IHLS, RAILS, and U of I.  My Board did not want a wider search.

Ellen Popit/IHLS:  @Maria!  We've had questions regarding posting for positions and what the requirements are.  Also, whether or not internal staff can just be promoted without a posting.  Anyone care to share any expertise or experience?

Bill from the Brehm Library:  We promote from within without posting.

Bobbi Perryman - Vespasian Warner PLD:  I was promoted to all three full-time positions I have held here without postings.

Janet McAllister - Rochester:  My Personnel Policy states open positions must be posted for 7 days.

Bobbi Perryman - Vespasian Warner PLD:  Having said that, we're moving away from that model. We didn't used to post for most positions, but know we do.

Bill from the Brehm Library:  Does anyone else get kicked out of the chat on a regular basis?

Maria Dent - Mt. Zion District:  I am not sure of what the requirements are - or who or what dictates these - but I think if there is someone on staff who is qualified and wants the position, they should be given the opportunity to apply.  In our case, I was grooming Ashley to take over and then the Board President suggested opening it up.  In some ways if the internal candidate is the best during the process, it adds more credibility to them being in the new position especially if they go from coworker to Boss.

Ellen Popit/IHLS:  So, I'm guessing it's a local decision based on your personnel policy..   Maria, that's an excellent point.

Bobbi Perryman - Vespasian Warner PLD:  Maria, I agree.

Bobbi Perryman - Vespasian Warner PLD:  @Bill - I haven't had any problems.

Ellen Popit/IHLS:  Bill, we haven't gotten that from people.

Cassandra Thompson, IHLS:  @Bill, it froze up on me today. Maybe it's the dreary weather?

Esther Curry--CE Brehm Memorial PLD:  It's just you Bill. LOL!

Nina, Milford:  I know Zoom crashed last night

Maria Dent - Mt. Zion District:  @Bill - I do if I let my iPad go dormant

Ellen Popit/IHLS:  The above discussion on postings helped me a lot----thank you!  I brought it up because when asked the question, I had exactly the same thoughts that Maria did----I don't know if there are rules and if there are, who makes them!  I

Nichole L. (Millstadt):  Just as a plug, if anyone knows someone looking for a part-time job, we're hiring (again)!

Bobbi Perryman - Vespasian Warner PLD:  As far as I know, that's all local policy, except for anti-discrimination laws

Kathleen Rister - Groff Memorial:  I know Zoom crashed last night.  Had a meeting, but we finally had to call it off.

Maria Dent - Mt. Zion District:  We are posting our Children’s Librarian position because I want to hire someone with an MLIS/MLS and experience and our newly hired Children’s Assistant does not have the degree nor the amount of experience so would not be qualified, otherwise I would probably promote someone who had been the Assistant for some time and either had a degree or was working on it.  We will post the same as for the Director.

Ellen Popit/IHLS:  Lots of changes! 

Bobbi Perryman - Vespasian Warner PLD:  We found our Youth Services Manager through the RAILS board and the iSchool Facebook page. I've been very happy with our choice!

Ellen Popit/IHLS:  Oh, I like the idea of the iSchool Facebook page!

Maria Dent - Mt. Zion District:  @Bobbi - I think you told me not too long ago that he has an MLIS, right?

Bobbi Perryman - Vespasian Warner PLD:  Yes, he had his graduation date when we hired him.

Bill from the Brehm Library:  After IHLS and ILA we ended up going Indeed. Had a heck of a time finding people who wanted to move to Mt. Vernon

Bobbi Perryman - Vespasian Warner PLD:  He was graduated by his start date.

Maria Dent - Mt. Zion District:  I’d be OK with someone with experience and really close to finishing the degree.

Bobbi Perryman - Vespasian Warner PLD:  That's exactly what Corey had.

Mary Ray/Sidell District Library:  @Bill-I thought Mt Vernon was a very nice town. My husband and I took a weekend getaway trip there.  Something told me to go to Mt. Vernon! We had a nice time.

Ellen Popit/IHLS:  @Mary.  One of the nice things about being part of such a big system is getting to know  "the territory."  My husband is an Illinois native and I'm not.  However, after working with Illinois Library Systems, I know MUCH more about the state than he does!

Bill from the Brehm Library:  Had one person selected, then she found out Mt. Vernon wasn't a suburb of Chicago

Ellen Popit/IHLS:  @Bill, it's their loss!

Ellen Popit/IHLS:  What about virtual presenters for summer reading?  Anyone have anything exciting coming up?

Pam - West Frankfort Public:  We are doing outdoor and grab and go events for Summer Reading. Our patrons are very tired of Virtual stuff. They have all expressed that they are looking forward to coming to the library this summer.

Maria Dent - Mt. Zion District:  We opted to not

Bobbi Perryman - Vespasian Warner PLD:  We are doing programming over the summer, but it's not related to summer reading. We're looking at this as a "bridge" between our virtual program last year and a :normal" program next year.

Rachel R (Steeleville):  We aren't having any presenters this year. We're going to have a socially-distanced chalk art event in our parking lot to kickoff Summer Reading and an outdoor finale party in July with games.

Maria Dent - Mt. Zion District:  We are doing outdoor programs all with rain dates.  Are all of you offering in person story times?

Bobbi Perryman - Vespasian Warner PLD:  We haven't starting in-person storytime yet.

Rachel R (Steeleville):  We're still doing virtual story times through the Summer. May be starting in-person in the Fall.

Rachel-Sherman PLD:  All outdoor events in Sherman.  No in-person storytimes yet. 

Kathleen Rister - Groff Memorial:  We're going to do in-person for the kids.  We limited the numbers, and are going to try to be outside if it's not too hot.

Lisa Winters (Allerton Public Library):  Plan on starting in-person story time and lap time in August. 

Pam - West Frankfort Public:  We have been doing in person story time for several months and it has been well attended.

Janet McAllister - Rochester:  We are starting in person story time in June and have in-person performers for Summer Reading

Ellen Popit/IHLS:  @Janet---have the performers ask for any COVID related accomodations?

Maria Dent - Mt. Zion District:  Ours are virtual for the summer, but we may offer the last few in person depending how the summer goes with opening up and the comfort level of the participants.  We are keeping the possibility open.

Janet McAllister - Rochester:  No they have not.

Kathleen Rister - Groff Memorial:  We're also offering the option of picking up the crafts as a Take & Make.

Bobbi Perryman - Vespasian Warner PLD:  We are doing in-person craft programs that have been going well. The kids are making rain sticks this afternoon - and we're under a thunderstorm warning.

Teresa (Paris):  I've been "running" as fast as I can to do our publicity - people are asking, but trying to determine what's safe and what people will want is difficult. Take & Make was not particularly successful last summer, neither was virtual.

Rachel-Sherman PLD:  It

Ellen Popit/IHLS:  @Bobbii----perfect timing!  Teresa, do you have outdoor space?

Rachel-Sherman PLD:  It's hard to keep up with the demand for our take n' make projects!  They are popular here. :)

Bobbi Perryman - Vespasian Warner PLD:  Ours have been very popular as well, but it took time to build that up.

Teresa (Paris):  Some outdoor space, but the traffic noise is loud. We've done a few programs outdoors in the past, but it means a lot of yelling.

Lisa Winters (Allerton Public Library):  Take 'n' Makes very popular here too.

Rachel R (Steeleville):  We're doing a take & make craft every week during Summer Reading. They're very popular here.

Maria Dent - Mt. Zion District:  Would anyone be able to share some adult take and makes that have been popular?

Janet McAllister - Rochester:  All of our adult crafts come from Dollar Tree - we can't keep up

Ellen Popit/IHLS:  @janet.  Are they kits or are you  buying supplies and putting things together?

Janet McAllister - Rochester:  We buy and put them together

Ellen Popit/IHLS:  Are you getting ideas from online or from crafting books?

Ellen Popit/IHLS:  ....or both?

Janet McAllister - Rochester:  Then an employee puts together a tic tok video how to put it together.  We use Dollar Tree FB group

Ellen Popit/IHLS:  That's really fun!

Kathleen Rister - Groff Memorial:  Janet, what kind of crafts from Dollar Tree?  I seem to have a hard time finding adult crafts.

Ellen Popit/IHLS:  I'll put in a plug for the last of  our HR series events:  Conducting Critical Conversations:

Ellen Popit/IHLS:  It will  be on June 17th at 10:00 a.m. and will deal with those one-on-one conversations that need to be held with staff members.

Janet McAllister - Rochester:  @Kathleen type in dollartree in pinterest you will find tons of ideas

Kathleen Rister - Groff Memorial:  Thank you, Janet!  Does the library pay for all of the supplies?

Janet McAllister - Rochester:  We charge a small fee for some of the nicer crafts

Janet McAllister - Rochester:  never more than $5.00

Ellen Popit/IHLS:  All of you have so much to contribute!  Looks like we're getting  close to 2:00 p.m.  Hope you all have a great weekend.  For the time being, we'll keep these weekly , unless we find out that it won't fly during the business of summer.

Peggy   MVE:  Thank you

Kathleen Rister - Groff Memorial:  Thank you all!

Maria Dent - Mt. Zion District:  Thank you all for sharing.  Have a wonderful weekend.

Mary Ray/Sidell District Library:  Have a wonderful weekend everyone!

Kay Burrous  South Macon:  Have a super Memorial Weekend!!!