TRANSCRIPT: IHLS Directors' Chat - September 9, 2021


Directors' Chat
Thursday, September 9, 2021


IHLS Admin:  Welcome All! While you are waiting for the meeting to start, here are some quotes about September. :  By all these lovely tokens, September days are here. With summer’s best of weather and autumn’s best of cheer. – Helen Hunt Jackson,  Autumn seemed to arrive suddenly that year. The morning of the first September was crisp and golden as an apple. – JK Rowling / Harry Potter and the Deathly Hallows.,  September is the month of maturity; the heaped basket and the garnered sheaf. It is the month of climax and completion. September! I never tire of turning it over and over in my mind. It has warmth, depth and colour. It glows like old amber. – Patience Strong (1951). “The Glory of the Garden

IHLS Admin - Anna :  I also want to share  the information about our September Members Matter presentation: Broadband and Illinois Libraries.  Matt Schmit, Director of the  Illinois Department of Commerce and Economic Opportunity's Office of Broadband will provide an overview of his office and how they are working to fix some of the issues that the rural parts of the state face when it comes to connectivity.

IHLS Admin - Anna :  Here is another interesting tidbit. Jesse White Warns Consumers to Beware of Flood-Damaged Cars Caused by Hurricane Ida White says titles for potential flood vehicles will be closely scrutinized in an extra effort to protect consumers With cars being so in demand you might want to share this information with your public.

IHLS Admin - Anna :  Yesterday I attended one of the ILA Noon Network: Illinois State Library's Illinois Center for the Book: Reading Programs for Your Student and Home Schooled Patrons. It is interesting what the Illinois Center for the Book ( has to offer and another resources to keep in mind for this same group of patrons is the  Illinois Talking Book and Braille Service (

IHLS Admin:  Another source of free webinars is the Penguin/Random House Lunch and Learn I saw one today about leadership, management, and self-care. Some of them in the past have been panels with genre specific authors.  They are always worth a watch.

Anna IHLS:  This is a good article that provides some insight into what employees want and why some businesses are having a hard time finding people to work for them Employees Want Wellbeing From Their Job, and They'll Leave to Find It

Anna IHLS:  Now seems like a good time to remind everyone about the wonderful free webinars on WebJunction. This is a link to the page that lists all of the topics they cover

Anna IHLS:  In the past we have often mentioned and promoted ARSL (Association of Rural and Small Libraries) but today I would like to make you familiar with Radically Rural and the summit they are having Sept. 22 and 23. It costs $69 to attend the conference virtually. It is not necessarily library focused but it is about building stronger rural communities and I believe libraries should be a part of that. Here is a link to the event with a description of the group and its history.

Bill from Mt. Vernon:  How are you handling people in quarantine. We have been paying people for the time missed, but now that Covid is here to stay (for a long time) we have been thinking of changing that. How do you handle paying people who are in quarantine?

Anna IHLS:  That is a good question Bill. I have read things that CoVid will always be with us from now on. I wonder at what stage does it move from being part of the pandemic to being something like tuberculosis. Here at the system we have a special code for the time we use  and we are paid either to work from home if able or to recover if feeling ill.

Anna IHLS:  Good afternoon everyone! What are you all  doing on this beautiful day?

mounds library/eunice mcclung:  Enjoying every minute while it last.

Anna IHLS:  I know I posted a lot of information above but remember that information will be available in the transcripts accessible from the link on the upper right hand corner of our website.'

Anna IHLS:  Eunice, glad to hear from you and happy you are enjoying the day. How are things in Mounds?

Ellen Popit/IHLS:  Anyone else have information to share with Bill?

mounds library/eunice mcclung:  We are maintaining and dealing with a lot of Covid in my familiy and school.

Carrie Russell - Maroa Public:  I still pay staff if they quarantine, but it's such a small staff that it's actually only come up once and they tested negative after missing only 2 work days. 

Shelley (Hilslbro Public Library):  Hi everybody! I have 3 questions today!

Ellen Popit/IHLS:  Sorry to hear that,  Eunice. 

Susan Colbert - Sparta Public Library:  Here in Sparta, quarantined employees are not paid.

Shelley (Hilslbro Public Library):  1st Question: Did they renew the Families First Coronavirus Act? (related to Carrie's comment about paying staff if they are out for Covid)

Carol B. Daugherty PLD:  We did have our first case of Covid last month (staff wise). I guess we have been lucky. Now two. Part time people do not get paid for sick time.

Anna IHLS:  @Eunice I am sorry to hear that Covid is so active in your town

Bill from Mt. Vernon:  Carol do the full-timers have to use their sick time?

Carrie Russell - Maroa Public:  @Shelley, yes, through the end of September.

Ellen Popit/IHLS:  Thanks, Carrie!

Carol B. Daugherty PLD:  That would only be me Bill and luckily I have enough stored that I could get paid if I was to get it.

Shelley (Hilslbro Public Library):  Ohhh. Well that's not very long from now. Thanks Carrie.

Carrie Russell - Maroa Public:

Shelley (Hilslbro Public Library):  Wonder if they will renew it a 3rd time with the delta variant cases running rampant in our rural areas.

Shelley (Hilslbro Public Library):  well and everywhere else too Susan

Colbert - Sparta Public Library:  I'm the only full-time employee and I had to use sick time when I was quarantined before cataract surgery.

Shelley (Hilslbro Public Library):  @Carrie. Thank you for the link. I was gonna ask for that next. You read my mind!!!

Carrie Russell - Maroa Public:  @Shelley, Same here.  Though since we budget for a full year, my board agreed to pay staff for Covid.  Everyone but me is part time and they don't get sick days, but we're making an exception for Covid.

Carrie Russell - Maroa Public:  @Shelley - happy to help!

Ellen Popit/IHLS:  Shelley, what are your other questions?

Shelley (Hilslbro Public Library):  This one is a shelving question. Unrelated to covid. It's so minor but since I'm going through the collection (preparing to move to our new location) I've been noticing the small things.

Shelley (Hilslbro Public Library):  So the question is: I know that "articles" like "a" and "the" don't count for shelving. Example:  Barnaby, would be housed before. A Vacation. But what about "and"

Bill from Mt. Vernon:  Can Government agencies use the tax credits?

Esther Curry--CE Brehm Memorial PLD:  Shelley--And is not skipped like A and the

Teresa (Paris):  @Shelley  And is alphabetized.

Shelley (Hilslbro Public Library):  Ok that's what I thought! Thank you!   So Example:  Beth and Sue would be before Beth Carter, if say those are the titles by the same author

Shelley (Hilslbro Public Library):  @Bill they can if they are from covid or at least they were. Not sure if that is still going on. There was some "retention" credit at one point too. I never looked into it but my accountant told me about it.

Teresa (Paris):  Yes, if those are titles

Kathleen Bennett - Catlin Public:  Has anyone been notified in regards to the grants that the state of Illinois offered recently?  I applied for one of the three grants and was curious to know if anyone has heard anything yet.  Also, will they let you know if you are denied the grant?

Jo Keillor - Greenville Public Library:  @Bill - we were denied payment because of that reason.

Esther Curry--CE Brehm Memorial PLD:  Shelley--yes, that would be true. Keep in mind that you only skip articles at the start of the title and keep and keep any later ones

Esther Curry--CE Brehm Memorial PLD:  Sorry--don't why and keep typed twice.

Anna IHLS:  This site also has a Q&A section on the Family Emergency Leave Act/Families First Ac t

Shelley (Hilslbro Public Library):  @Teresa. They aren't real titles of course. I just needed examples to make sure everyone understood what I was asking. Thanks for confirming. I'm going to go over typical shelving standards during a training day prior to us moving into our new location. I want all the staff to be on the same page, since some of them may be retaining some things from the previous director that weren't standard.

Ellen Popit/IHLS:  Kathleen, we've not heard that any award notifications have been made.  They did tell us that grant activity should start  October 1st, so I would expect libraries will hear shortly.  I believe libraries that will not be awarded grant funding are notified as well.

Bill from Mt. Vernon:  According to the website Government Agencies are not able to claim the credits this year. The Federal government, the governments of any State or political subdivision thereof, and any agencies or instrumentalities of those governments are not Eligible Employers and are not entitled to receive tax credits for providing paid leave wages under the EPSLA or Expanded FMLA. 

Shelley (Hilslbro Public Library):  @Esther. Thank You!!!

Shelley (Hilslbro Public Library):  @Ellen. It seems state grants are typically announce between October and December.

Shelley (Hilslbro Public Library):  @Bill. Interesting. I think they could take credits the year before though.   I also wonder...does it matter whether a library is a city library vs. public?  (with city government, vs. own governing body)

Anna IHLS:  Are any of you paying taxes and if so what kind? Payroll? Property? Sales?

Jo Keillor - Greenville Public Library:  @Anna - just payroll.

Jo Keillor - Greenville Public Library:  Speaking of taxes, our county has not sent out the tax bills yet.  Consequently, I don't look for our portion to come to us until late October (at the earliest) or November. 

Jo Keillor - Greenville Public Library:  It makes for a tight next couple months.

Anna IHLS:  That is what I would expect. If you are paying sales tax contact the state library for the exemption letter. I will look for the law but you should not be paying property taxes either. It would be counterproductive to use tax dollars to pay taxes.

Kristina Benson-Du Quoin:  @Jo, we are in the same boat.  Tax bills have not been sent out to property owners. 

Shelley (Hilslbro Public Library):  I think they sent our taxes late last year due to covid. Wonder if some counties are doing that again. We received our taxes on time here in Montgomery county.

Carol B. Daugherty PLD:  St. Clair County has been sending out tax money. Did everyone get more PerCapita money this year? We did and I am not sure why....Not complaining

Ellen Popit/IHLS:  The final payment for Franklin County is due next Wednesday.

Shelley (Hilslbro Public Library):  @Carol. Our per capita was higher too.  It was nice. The past 3-4 years it had been the exact same.

Esther Curry--CE Brehm Memorial PLD:  First payment for Jefferson County is tomorrow

Bill from Mt. Vernon:  Yes we got more money, they upped the amount per person. With the new census I don't know if it will last.

Anna IHLS:  @Carol they raced the rate per individual on the Per Capita

Carol B. Daugherty PLD:  Love that!

Kristina Benson-Du Quoin:  I suspect my Per Capita award will readjust down using the new census data next year.  But, I'll take it while I can. 

Carrie Winkelmann - Petersburg PL:  Where are all of you getting the best rates for extra monies?  I'm rearranging some of our CD's from donations and trying to figure out how to best do this.  I'm a city library.

Pam - West Frankfort Public:  Carrie - Edward Jones

Jo Keillor - Greenville Public Library:  @Carrie - City libraries are limited on what they can do with money.  CDs or money markets are about all.  You cannot invest through some place like Edward Jones. 

Sherry Waldrep - Allerton Public Library:  our treasurer just looked at rates - they are not the best - .40 was the best she could find locally

Carol B. Daugherty PLD:  We have been going through our expired patrons lists and deleting those that have fines under a certain amount and only keeping those that have replacement costs. Boy it's sad to see so many deletions. Our registration card boxes are just about two thirds less in each box. Maes me sad

Carrie Winkelmann - Petersburg PL:  @ Pam & @Jo, Edward Jones does have some FDIC insured accounts that pass the city money protocols.  If I patron gifted us a stock portfolio instead of funds would we be able to keep it intact?

Shelley (Hilslbro Public Library):  @Kristina. Same. Our county lost 6%. But I'm also not sure what population amount they are using for my library since we annexed, but didn't have a special census.  So I don't know if it's by area or by my town. (shrugs)

Carrie Winkelmann - Petersburg PL:  Rates are horrible....

Anna IHLS:  @Carol, you have a beautiful library. Maybe new people will move into the community and fall in love with it. You have a lot of fun programs. With declining population it is hard to remember that it is nothing that you have done. Libraries get the samllest sliver of the tax pie.

Jo Keillor - Greenville Public Library:  @Carrie - That is beyond my knowledge.  I only know that city libraries cannot invest in the stock market because we tried to do that and were told we could not.

Carol B. Daugherty PLD:  So much has changed in the last couple of years.

Kristina Benson-Du Quoin:  @Carol, the gravity of your comment just took my breath away. 

Pam - West Frankfort Public:  Carrie - Check with them but I believe you can. We are also a city library so they stay within what's legal for us .

Shelley (Hilslbro Public Library):  Oops. Our library has had stock for years. Even when they were a city library. But that was before my time. I think it was "inherited" stock (through wills)  though so I don't know if that is different.

Carol B. Daugherty PLD:  I am going to blame it all on Covid along with the extra 20 pounds I have right now :)

Carrie Russell - Maroa Public:  ROFL

Anna IHLS:  @Carol , too true.  But I reamin optimistic for our communities and libraries. We have a lot to offer. We need to get that message out.

Carol B. Daugherty PLD:  Agree Anna. Anyone have any good marketing ideas during these crazy times?

Shelley (Hilslbro Public Library):  I'm ready to get our hotspots out for use. Our computer use hasn't gone up though despite needs for them because of employment opportunities/printing checks, etc.

Shelley (Hilslbro Public Library):  I think our wifi use may have gone up though since it's usable outside our building.

Anna IHLS:  @Carol, I am borrowing that excuse and back you up when you use it.

Teresa (Paris):  We had a big book sale recently, really big because we couldn't have one in 2020. Someone asked on Facebook if the library was closing.

Sherry Waldrep - Allerton Public Library:  I would love to hear good marketing ideas as well

Shelley (Hilslbro Public Library):  @Carol. That depends, what are you marketing specifically? Library in general, fundraisers, programs, etc.

Carol B. Daugherty PLD:  We do a lot of faxing, copies and computer usage right now. I heard on the radio that faxing will become a thing of the past. Not sure if I believe that from where I am standing.

Anna IHLS:  @Teresa, that is a great story. I hope you made lots of money.

Shelley (Hilslbro Public Library):  @Carol. Do you have a radio you can advertise with?

Teresa (Paris):  @Anna - we did

Carrie Russell - Maroa Public:  @Carol - I agree with you there!  We have a dedicated fax line and it's used all the time.

Shelley (Hilslbro Public Library):  We advertise in our local paper, facebook, in the library, on our website, and on the radio! (And sometimes it's still not enough!)

Carol B. Daugherty PLD:  Shelley not in our community per say

Shelley (Hilslbro Public Library):  @Carol. Have you ever thought about putting up flyers in local businesses. I do that if I have something I really really want to promote

Jo Keillor - Greenville Public Library:  @Carol and Carrie - our FAX keeps busy also.

Anna IHLS:  @Teresa, glad to hear it. I am also sure many people got some good deals on books.

Shelley (Hilslbro Public Library):  A lot of banks are willing to post community events. Sometimes gyms or other local businesses.

Carol B. Daugherty PLD:  In our town there really isn't  to many business.

Carrie Russell - Maroa Public:  Two or three times a year we send out Every Door Direct Mail through our post office to send every residence in our area a flyer - we don't have a local newspaper.  Sometimes we get people in, sometimes crickets.

Shelley (Hilslbro Public Library):  @Joe and @Carol and @Carrie. We also get high use of our fax. I don't see it dying anytime soon. At least not for another 3-5 years.

Carrie Winkelmann - Petersburg PL:  @Teresa I sold some kids chairs at the beginnning of the summer and I got the same facebook comment....  LOL..

Carol B. Daugherty PLD:  I like the idea of a bulk mailing that advertises the library and what we offer. We have never done that and I think the time has come.

Shelley (Hilslbro Public Library):  @Carrie. Woa that's a lot of mailing! That must get expensive.  Not a bad idea. I don't think I could afford to do that though. But it's a good alternative to advertising in the newspaper.

Shelley (Hilslbro Public Library):  @Carrrie. I still recommend posting attractive flyers in local businesses. We also send a program newsletter to the schools. I don't know if it circulates as much though now that one of my board members is retired.

Carrie Russell - Maroa Public:  @Shelley - it runs about $900 to hit about 1500 homes/po boxes. 

Jo Keillor - Greenville Public Library:  @Teresa and Carrie - our Board is BEGINNING the discussion of building an addition or possibly building a new building and someone wrote a letter to the editor accusing us of tearing the library down. 

Shelley (Hilslbro Public Library):  Sorry that last comment was to Carol.

Carrie Russell - Maroa Public:  We only have 3 businesses that will allow flyers, no newspaper, and the town newsletter is hit-and-miss if it even goes out. 

Ellen Popit/IHLS:  @Jo.  WOW!!!!

Anna IHLS:  @Shelley, I have also heard that some funeral homes will purchase books in honor of the deceased. I also know of libraries that "encourage" parents and family to purchase a library  book to celebrate a child',s birthday.

Shelley (Hilslbro Public Library):  @Carrie. A lot of money, but not too bad. I think that it is unique you can do that. I couldn't do that here. Too much population for that. Although not too much population compared to a big city.

Shelley (Hilslbro Public Library):  @Anna. Oh! That's unique. We have had a couple of families donate money towards books in memory of a loved one. Usually around here we do memorials to the library or another charity when someone passes. A lot of places get flowers, but I think a charitable contribution is a great way to help the community, bring money back to the community and honor something someone really cares about! I've heard this is kind of unique to my town. I'm sure others do this too.

Shelley (Hilslbro Public Library):  @Jo. People are kinda ridiculous and make a lot of assumptions. Sorry you have to deal with that.

Ellen Popit/IHLS:  I want to take a minute to welcome a new director to this group! 

Sherry Waldrep from Allerton----we're glad you're here with us!

Anna IHLS:  @JoI worked at a library that it took around 30 years before the community would vote for any changes to the library. They loved it just the way it was. They had so many cherished memories, etc. We had to stack books everywhere and then we did brutally aggressive weeding and then we  had the one book in 2 books out policy. I left the library at that point.

Shelley (Hilslbro Public Library):  I would recommend putting in an article in your newspaper or on the librarys facebook or website to shut down those rumors.

Kristina Benson-Du Quoin:  @Shelley, we do really really well with the memorial donations and book purchases.

Shelley (Hilslbro Public Library):  I can even tell you how many questions I've had over the past 3 years asking me what was going to happen to our current Carnegie building. For awhile I got asked that question every day, every week at the least.

Jo Keillor - Greenville Public Library:  The board responded with a letter to the editor.

Shelley (Hilslbro Public Library):  Hi Sherry! My mother-in-law goes to your library. She reads a lot! lol

Shelley (Hilslbro Public Library):  @Kristina. That's awesome!

Jo Keillor - Greenville Public Library:  @Sherry - Welcome!  This is a great group to ask questions, get ideas, etc.

Carrie Winkelmann - Petersburg PL:  My town worries a lot about our aging Carnegie building too.  (so do I) 115 years old this year!

Shelley (Hilslbro Public Library):  @Jo. That's the best thing they could have done. As it progresses you'll want to put out more information to again help shut down bad rumors and assumptions. We both know how that goes in small towns.  It really helps. We've had to do quite a few articles over the past 3 years as lots of people didn't understand why we needed a new building/location.

Sherry Waldrep - Allerton Public Library:  @Ellen -- thank you! great to be here

Anna IHLS:  @Sherry welcome, Glad you are here. @Kristina do you make a concerted effort to get memorial donations?

Shelley (Hilslbro Public Library):  @Carrie. We are turning 116! (I think a lot of these Carnegies were all built around the same time)

Kristina Benson-Du Quoin:  @Anna-we do actually have envelope that are available at the funeral homes by their request. 

Jo Keillor - Greenville Public Library:  @Carrie - I understand.  Our Carnegie building was built in 1905.  It is difficult to realize that nothing will last forever.

Sherry Waldrep - Allerton Public Library:  @Shelley - have your MIL ask for me the next time she is in the library. Would love to meet her.

Anna IHLS:  @Kristina what a great partnership. I love it.

Mary Ray/Sidell District Library:  Our past director's daughter recently passed away and we have been receiving monetary donations in her memory.

Ellen Popit/IHLS:  The clock on the wall says 2:00.  We have a Members Matter meeting next Thursday, so there won't be a chat on the afternoon of the 16th.  "See" you on the 23rd!

Anna IHLS:  Well our time is up. Have a great weekend.

Jo Keillor - Greenville Public Library:  Thank you.

Kay Burrous  South Macon:  Stay Safe!!!

Carol B. Daugherty PLD:  Money and marketing..good meeting!

Shelley (Hilslbro Public Library):  @Sherry. Ok!!!!  When  did you start Sherry? Have you been there a couple of months now?

Shelley (Hilslbro Public Library):  @Sherry. Her name is Shirley Kolb.

Shelley (Hilslbro Public Library):  @Sherry. She is a sweet lady. I think she does ILL a lot.

Shelley (Hilslbro Public Library):  Oh my gosh had no idea it's 2 already. Thanks everyone!